Brainware for Transcripts

Manually processing and transcribing student transcripts is time consuming and error-prone, creating delays and issues for student records requests. Brainware by Hyland is a powerful intelligent data capture and advanced OCR product that now includes a pre-packaged solution specifically for transcripts that automatically extracts important student and course data.

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Transcript

Pitts:
Welcome to Webinar Wednesdays and thank you for joining our Brainwave for Transcripts webinar today. My name is Pitts. Today we’ll be talking about Brainware Intelligent Capture and what that looks like for a transcript solution.

A few housekeeping items, this webinar will be recorded and posted online to our website. The slide deck will be sent out to everyone who’s joined today and that will also be available online on the website as well.

There’s a moderator standing by to take your questions as we go through this webinar. So feel free to add them into the GoToWebinar interface and he’ll interrupt us and when it’s appropriate or we’ll just wait to the very end to have a Q&A; session together.

As I mentioned, this is part of Webinar Wednesdays here at RPI. We do this the first Wednesday of every month this is the last webinar for today. Next month in September we have a webinar around 7.2.3, so that’s the latest image now release. We’ll be going over some of the new features, talking through the learn read updates.

That’s one of the big significant things with this release. That’s at 11:00 on the 5th and then also on the 5th we’ll be doing an overview with Yoga Link, which is kind of our new Chrome extension that’s going to allow you to link documents straight out of the Chrome browser, so integrating with your app plans out of Google Chrome. Again, that’s at 1:00 as well. So next month.

As I said, my name is Pitts. I’m a senior solutions architect here at RPI, been working around this Perceptive Content platform for about six years now. So, a lot of ImageNow Brainware Hyland products. I have a lot of experience within the healthcare higher ed and then the AP solutions as well, and I love my dog Tofu.

Jim Fall:
Good afternoon, my name is Jim Fall and I’m a higher ed specialist here at RPI Consultants and have been working with a lot of colleges and universities throughout the US and Canada, and look forward to talking to you more about it.

Today’s agenda, and we’re going to talk about several different topics. One and we’ll give you a quick overview of RPI Consultants, set the stage with transcript processing where it is today with most colleges and universities. Then Pitts will do a deep dive down into the Brainware for Transcripts technology. Then we’ll hop into a detailed Brainware where demonstration.

Then summarize things with a client case study and a summary of features benefits and questions and answers.

Pitts:
Perfect. So a little bit about RPI Consultants. We’re a professional services organization with almost 20 years of experience now. Kind of working with ERPs ECMs. We’re made up of about 80 full-time consultants based out of Baltimore, Tampa and here we’re in Kansas City Missouri, we offer technical, strategy and architecture services.

So everything from your upgrades – installation, solution health checks, and even iScript developments. We can do all of that around the ECM platforms and more. So, we do a lot of that around perceptive content OnBase, Brainware, Kofax and of course the Infor products as well.

Jim Fall:
A little bit more about RPI Consultants. Our business is built around some key technology partnerships on the ERP side, Oracle, PeopleSoft, and Infor and with the ECM platforms. Hyland is a key partner for us and the developers of the Brainware for Transcripts products, which we’ll be talking about in more detail.

Give you a little bit of an overview of RPI Consultants and our experience in higher education. We’ve been in every department, every size of college and university throughout the US and Canada, 50-plus colleges and universities.

Whether you’re a small college with 1,600 students or a large Big 10 or PAC 12 university, we have solutions built for you. Today we’re going to dive down into the transcript processing solutions and with Brainware for Transcript product.

A little bit about transcript processing. Today in most colleges and universities it’s a manual process with time consuming data entry, a lot of multi-handling of transcripts from one department to the next. But it’s a critical step in the admissions process and how quickly you can process transcripts can determine how soon that you can bring the student that you want into your university.

Today, less than 40% of colleges and universities have some form of automated electronic transcript processing solution in place today. So, most people are just manually doing data entry, manually moving transcripts around that get handled multiple times across multiple departments and slows down the process of admitting the students that you want admitted.

Transcripts today, one of the challenges is that they come in a lot of different forms, whether it’s college transcript high school military each organization each university each high school has similar but very different transcript. It’s key to be able to have a solution that can handle any form of transcript in any shape and size.

Pitts:
Yep, and that brings us right into Brainware for Transcripts. So, Brainware for Transcripts is ki