OnBase Solutions for Human Resources

Every organization has a Human Resources department and it usually includes some of the most paper-intensive processes. OnBase by Hyland can integrate content and data with your ERP to simplify the management of your Human Resources department, making it more efficient and effective. Watch this webinar to learn the benefits of using OnBase by Hyland within your Human Resources department.

Cailen Myers:
Okay, thank you everyone for joining the OnBase for human resources webinar today, a few housekeeping items before we get started, all webinars are recorded and made available on our website. All lines are currently muted. If you have any questions, please post those in the go-to webinar question panel, and we will answer them at the end of this webinar. In 2020, we started on base webinars series. The first webinar was on January 8th. They were every other Wednesday; each webinar was recorded. So please feel free to visit our website to watch the recorded webinars. We have one more webinar scheduled for this series, if you’ve not already done so, please sign up for the upcoming webinar. It is on April 29th. And if you would like to see any future webinars, please let us know here at RPI and we’d be happy to set those up for you.

Just a little bit about myself. My name is Cailen Myers. I am a senior consultant for RPI. I have over 10 years’ experience of designing, implementing, and upgrading, supporting OnBase. I do specialize in healthcare as well as the EMR and ERP integrations. I have a couple OnBase certifications and also a few Epic certifications. And on a more personal level, I am a mom to three Siberian Huskies. I do like baking and scrapbooking in my free time, which I seem to have a lot of these days. So, I have a pretty large agenda to go over today. I promise there will be time for questions at the end. Human resources is just a pretty large department so there are quite a few things to discuss, but I will briefly touch on each of these and if you have questions, I’m definitely happy to answer them at the end, or we can follow up after the webinar.

This webinar is not produced or endorsed by Hyland. The information in this webinar is current as of April 2020, and the advice and content contained in this webinar is educational only and based solely on the experience of RPI consultants. So, let’s go ahead and get started. Why should human resources go electronic? I think most human resources departments will say that they experience a lot of these pain points being lost documents, missing information on a document, the condition of a document, ripped, crinkled, you name it, the document being legible, the cost of the paper for the documents, the folder to store them in, the file cabinet, the room, the building, possibly the order of the documents.

So, if you do have a filing system, one person may order the documents different than another person. To be able to validate and review the documents, so if you have something like a new hire, how do you get this paper document to a manager to review it? Or if you have maybe in healthcare environment, a certification or license that needs to be validated, how do you get it to that person to do the validation. The location of the document. So, I know a lot of organizations have different buildings all over the place, where is your HR locations at where they store all the paper documents, and then how do you get those documents to somebody else that needs to see them? Audits, how are audits handled currently? Do you have to pull every single piece of paper when you’re being audited?

Tracking the changes, so if you do give, let’s just say an employee record to a hiring manager, how do you track any changes that were possibly made in this employee record? What if they made some type of markup on the document or they removed a document? How are those tracked? So, if we were able to get more automate more automation and better technology integrations and more employee self-service tools that would reduce the back office administrative burdens. So how can we do that?

Let’s look at one module that Hyland has to offer. OnBase folders allow users to view and organi