Webinar: Upgrade to Kofax Process Director 7.8 for SAP

Kofax Process Director (formerly Kofax ReadSoft Process Director) is a unified platform for managing all of your Accounts Payable processes in SAP, including invoice processing and purchase-to-pay. This year, Kofax released Process Director 7.8 which offers several enhancements to meet the latest SAP requirements.

Process Director 7.8 also helps you keep up with the industry’s evolving needs, provides greater support for global organizations, and fully supports government mandated e-invoicing – a feature that is now more important than ever.

Additional enhancements include:

  • Split Payment Mechanism
  • Extended support for global e-invoicing formats through SAP Ariba Cloud
  • New procurement management functionality delivered through SAP Fiori
Transcript

John Marney:
Now welcome to our webinar today on upgrading to Process Director 7.8. And we talked about some of the new features in the latest version of Process Director and let you know about upgrading and the process for upgrading to this version of Processor. We have some upcoming webinars coming up and office hours. Coming up for the webinars, we have some SharePoint work in Office 365 coming up in May.

I don’t think that’s right. Let’s get these corrected. Those dates are incorrect. All right. What is Process Director? What’s the in Process Director 7.8? Preparing for your upgrade. Summary and questions are the agenda today. Quick disclaimer. All this information is accurate to the best of our knowledge, based off of what we get from the vendor’s website.

Any feedback or recommendations, please go ahead and email us. All right. What is Kofax Process Director? You go ahead, sir.

Marco:
Okay. Yes. First to say about the Process Director. So basically, the Process Director of Kofax is a business platform based on SAP technology that provides the SAP sub-components. Those components for using SAP from a higher level of automation than exists in SAP. So, currently you can see the SAP normally as a place when you can register your construction like invoices or down payments.

But it doesn’t have a memory out of the box the process automation. So that is a place when Process Director came into the picture. So basically, the Process Director it’s possible to automate the processes around these registrations. So, for example, if you have the invoice and you need to pull the invoice in SAP, you can just register this transaction and post in the invoice.

But in Process Director, you can set up the whole workflow, if it is approving invoices instead of going by paper or by mail around the company. For example, the similar thing also can be like for example, with payment approval. So, you don’t need to really to send emails. But with our system, we have special modes of payment approval when it’s possible to do whole approval process and just register the payment.

It will give you some level of automation and shortness your time or execution. However, if you can see the Process Director as a platform that offers automation for different kinds of business processes. For example, we have everything starting from B2B. It’s like requisitions. Let’s say good receipt handling, invoice handling, payment approval handling, down payment handling.

It will block reversals and payment approval. Also, we offer some people what we call OTC, order to cash when it can be…everything can be automatic from receiving the order, up to delivery and the end of the accounts receivable when you match your accounts receivables with the bank payment. And on top of that, it provides the automation for the master data processes like creating of new vendor or call center or customer.

And also, it gives you some extra models like financial postings, customer postings and asset posting. So basically, that would be the core of Process Director. And on top of that, it offers you a couple of different layers on the top of SAP like Fiori layer. Or we can also offer out a PD Web application. It’s basically Java application that runs from the top of a Process Director or SAP.

Then the users can use this kind of SAP GUI that’s more complicated. Also, it offers Fiori app, what is latest technology of SAP. And it also offers the app for iOS or Android. It’s basically also the Process Director, but you can see that as a complete platform for the process automation on the top of SAP.

So, I think we can move to the next slide. Okay. On this slide, what we’re able to see, is a couple of different screenshots for the different user interface. So, for example the first one it is SAP GUI. Probably you know. Then the second one, it will be our PD Web app. So, it’s basically our Java application that runs in the top of the Process Director.

And it gives opportunity also for the people who doesn’t have extensive SAP GUI experience to work with much simple user interface. It’s like our Fiori app. It’s a new SAP technology. So, we can also offer that one. And then that is on the right side. And on the left side it’s our Android app. So basically, then anybody with Android and iOS can log on the phone based on the specific conventions and approve or reject the invoice.

So, it is not needed to go to your laptop, open the SAP GUI and then approve. But it can just be done via phone, via internet at any moment. So, on this way, you get your invoice approved or payment approved on time. That would be the four basic interfaces that we are offering. So, I think we can move.

Okay. As I said the biggest benefit of having something like Process Director, it’s a complete automation platform. It is just not a place when you register your transaction, but it also gives you everything. Especially including workflows. So, it’s also important to say here is that it is fully compatible with SAP. But also, it is independent of SAP.

So, all the changes that are made in Process Director, they stay in the Process Director. And they do not affect any changes that are happening in standard SAP. So, the second I would say big benefit it’s all about exception handling. As you know, normally there is 80, 20 rule. That when the 20% of all the invoices cost to 80% of the work. So, with this platform, we can fully automate this exception handling and send invoices to good people.

And then book these invoices on time and skip late payments and late payment fees. Then another point is invoice approvals. This is very important because if you have, for example invoice that needs to be approved before the posting, we can set up specific approval matrix or we can assign the approvals based on the call centers or based on the…if it is ML invoice.

It can be also done based on the purchase order, creator purchase requisitioner. So once the invoice is automatically created, then it can go directly to the good approver. So, it will not be needed somebody open the PO, see who the approver is, who is the person who created the PO and then send that document via mail for approval. But the system itself will read the approver.

Will read the PO creator from SAP, for example. And then send this document to that specific person to approve automatically. On the same way if we for example have invoices, disapproval can be done based on the call centers. One also big thing here is that we can also display the invoice images. So, you would get the SAP screen with the data.

But parallelly in this screen, we can give to the user the physical document. Which normally PDF or TIF. So that user can also look into the document itself, not only into the SAP screen. So, all of this helps users to better see and, or review the document and approve or reject that. And as I said, the last point is that we have different interfaces not only SAP GUI that is most complex one.

But also, the people can do the approval via mobile app or Fiori if the company is using Fiori. Or we can also install our PD Web app on the top of the Tomcat so that users can just do via internet browser. Chrome or Mozilla Firefox or Explorer. So shortly this would be some of the benefits that standard SAP solution out of the box will provide you that and can give to you.

Okay. So, another benefit is that for example as I said, it’s also EDI integration. As in this time, a lot of the data is going and traveling electronically. So, I don’t oversee a complaint integration with your EDI interface. And this is normally done by just configuration without specifically calling development. So, it means that we can read the EDI messages and also read the attachment if they are coming EDI messages.

For example, it can be PDF which is physical image of the document. And we were able to…based on this data, we are able to create the document in our system and give that document to the users. So at least where you can keep using your OCR system to read the physical document. But if you have EDI messages, we also can support that. We also can streamline your process.

Another point here that is also important, and it’s related to the user interfaces that we offer. Is that we have a penalty for SAP GUI. So, if you have somebody…only if you have a system that offers only SAP GUI, it means that users also need to be trained in SAP and learn how it works. But with our other interfaces, but also because of easiness of use, we were able to give the system to the users. That doesn’t require a extreme amount of training to understand how to use it.

Also, the user interaction is much more simple than standard SAP. And user interface is much more friendly and provides the possibility for the users to get a very fast application and to use it in the proper way. The one very important point is the third one. Is that the system when it comes out of the…when it comes, it offers a lot of out of the box functionality.

This is very important when you do the implementation of the system, because it’s not needed to spend a lot of extreme amount of time by developing specific A bot code. But there is a huge amount of standard functionalities that covers the biggest amount of business needs. So also, they offer BSP. What is our best solution practice? It’s based on the multiple implementation experience.

So, it cannot also be the product that is out of the box, but also with a solution for the specific parts of the business. Like for example approvals. And then on the end, the goal of the system is that you are able to process as much as possible invoices for t