v11 Differences for Financials

CloudSuite FSM (v11) offers you a transformational opportunity to take your system and your organizations to another level. There is a difference and it’s not just technology! Get beyond the hype and the naysayers. Join RPI Consultants Chris Gordon and Zach Custodio as they walk through the key application differences and how you can benefit from the enhanced functionality. This the biggest change the Infor Lawson software has undergone in the last decade. Let us guide you through it!

Transcript

Keith:

I want to thank you for taking the time to attend this morning’s webinar on v11 Differences For Financials, brought to you by Mr. Chris Gordon, Mr. Zack Custodio and the letter C, which is for CloudSuite. And without further ado, I give you Zach and Chris.

Chris Gordon:

Thanks very much, Keith. And thanks everybody for joining today. Zach and I, over the next 30 to 40 minutes, we’re going to be discussing all the cool and exciting things that you can expect to see in the version 11 FSM CloudSuite system. Quick about RPI, so we were founded in 1999. We are an in for Alliance Partner, CloudSuite specialized. We have consultants across the entire country, specializing in finance supply chain HCM, and an entire tech practice. We have an office right here in Baltimore. This is our headquarters. We also have an office in Tampa, Florida, and out in Kansas City.

Zach Custodio:

All right. So, jumping right into it. If you’ve seen any of our other FSM webinars, you’ve noticed that global ledger is probably one of the biggest differences here. It’s going to replace your general ledger, your strategic ledger and multi-ledger. We see a couple of their name changes here with projects. It’s called project ledger now. Asset accounting and lease accounting instead of management, and a couple other name changes, but overall, they’re very similar modules.

Chris Gordon:

And a lot of the applications that used to live outside of your core loss and package are now included, right? So close and reconciliation management, cash and treasury management, those are all integrated within the new FSM version 11 system.

Zach Custodio:

All right. So today’s agenda, we’re going to talk about some of the system enhancements. We’re not going to talk about all of them. There are a ton of enhancements and differences, but we’re going to hit on some of the key ones that Chris and I are excited about. We’re also going to talk about navigation through the new user interface, the role-based security. Module differences, we’re going to cover GL, AP and AM. And then the landing pages and widgets within those landing pages.

Zach Custodio:

All right. So what’s the same and what’s different? Starting with the differences. Navigation is one of the first things you notice is very different. It’s going to be page-driven instead of forms. It’s going to be a lot of dropdown menus and list view. It’s role-based, so you will have one or multiple roles assigned to your actor and each role will have their own landing pages. And we’ll get into that a little bit later. Effective dating and auditing, really nice enhancements. So you can basically audit and track every single change, addition, or anything that’s deleted within Lawson now. And effective dating, so you can now make a vendor effective as of a future date. And then, of course, the flexibility and the global ledger, which we’ve covered through some other webinars and we’ll hit on a little bit today too.

Chris Gordon:

And that’s a really big difference, right? Is the global ledger now offers so many additional enhancements over a version 10 or version 9 GL system. And hopefully, today, we can walk you through what some of that looks like. It’s not necessarily a training exercise that we’re going through here. It’s more just to show you what’s out there and hopefully get you excited for the next version.

Zach Custodio:

And then we have some similarities as well. It’s still the same processes, right? So it’s all the transactional processes. Your check runs are going to be the same steps. IPA still has its very important role and it’s still web-based. All right. So navigation, like I said before, it’s pages, not forms. So you’re going to have a managed vendor page instead of your AP10 now. It is list view-driven. So there’s no more inquire button. You double click on any of these rows here and it’ll bring you to that page with a inquired status. The save and new feature is really nice. So if you’re keying in a couple of invoices instead of hitting add and then using ctrl+shift+K or any other hotkey that you might use to clear the form, you can use the save and new button. It looks like two floppy disks sitting right on top of each other. And what that does is it adds your record and then it’s going to clear that form so that you can start over and add more records.

Chris Gordon:

So do they need to worry about anymore the add and change dilemma? You’ve got to make sure you add a record first and then change things, but it seems like that kind of goes away here.

Zach Custodio:

Yeah, it does go away. So Lawson will now know if you’re adding, if it’s a brand new record or changing or updating. So it’s still just a floppy disk and it’s a save button now. So whether you’re adding or changing, it’s going to be that same button now. The notification bar, the status bar does go away, but when you submit a job or you release a record or anything like that, you’ll get a pop-up at the top of your window that says record released or jobs submitted or something like that, and that will fade away. We have an example here of the save and new button. Ctrl+shift+click, so this is replacing your ctrl+shift+O. It’s really helpful for when you’re using Spreadsheet Designer, but it’s going to give you your business class, the form name, the field name, whether it’s alpha or numeric, and then the size for that field.

Chris Gordon:

So no more tables, right? It’s all business classes. In this case, this was a ctrl+shift+click on a payables or maybe an invoice or something like that.

Zach Custodio:

Yeah, it looks like we use it on a vendor, the vendor field on the payables invoice. Yep.

Chris Gordon:

Cool.

Zach Custodio:

All right. So the search bar, this is another nice enhancement here. So as we said before, AP10 goes away and it’s now called the managed vendor page. So we start typing vendor into the search bar. And every page that has vendor in the name or is associated to vendors is going to pop up. As we continue to type, this will shrink and filter down until we find the exact form we wanted. You can also get you these forms through the dropdown pages, which we’ll show you in a little bit, but this is just another way to get to it.

Chris Gordon:

Which is way more intuitive than having to remember AP20 or AP10 in this case, right? You know it’s a vendor, go out and type vendor and get out to your AP10. And also, a ton of other forms that have the vendor word in it too. Couple other things, correct?

Zach Custodio:

A couple other things. So print manager no longer overrides. I know I’ve done this a couple of times where we submit a job, make some updates. An hour later, we submit that same job that we already had saved. When you go and look in print manager though, it’s overridden and you can’t find that first instance of that job that you’ve run. That no longer happens. We actually don’t name the jobs anymore. We’ll get into job submission a little bit, but it’s really nice. It’s going to save every job that you do submit. And then different URLs for the data areas. So you’re not going to change data areas within that same…

Chris Gordon:

Yeah, and within that one page, right? You’re going to a whole new URL to get to your dev system. You’re going to a whole new URL for production. Same thing with perhaps a training environment too.

Zach Custodio:

Yep.

Chris Gordon:

All right. So FSM is completely role-based. Every user has a specific job that they perform, and Infor has delivered roles that try to match those jobs. So we have, for example, within finance, within AP, a payables processor role, which has access to AP20, all the invoice maintenance forms, things like that, but it might not have access to set up vendors. So there’s inherent controls built within these roles that Infor is delivering with the solution. So you don’t really necessarily need to go out and build Lawson security for your entire organization. You can leverage the roles that Infor is delivering to meet those requirements for your business. And this is just a sample snapshot of what’s out there within AP, GL, some of the other applications, like close and recon too.

Zach Custodio:

So within those roles, you will have a landing page for each role, and this is going to allow key business users to tailor content and share the content. You can continue to define your role in your landing page with the widgets, which are going to be the little boxes that make up your landing page. You can make them from scratch or you can update an existing one. And then, of course, we get the menu across the top. So if you click in, first thing we see is that we’re in the staff accountant role. This is called the application switcher. And if you do have multiple roles assigned to you, you can use this dropdown to toggle between your multiple roles.

Zach Custodio:

And then when you do get to your role, you’ll notice that there are set up processing, reports and different drop-downs. Those are going to be catered towards that role and actions you’d be performing under that role. We can see there’s a couple nice widgets here. There’s a journal entries, recurring journals and a transactions list. We can easily get to the actions, the options, or the drill around button from these, scrolling through and hitting next, find different pages.

Chris Gordon: