Document Imaging

Paperless Accounts Payable environments significantly outperform their more traditional paper based counterparts. Eliminate the manual-intensive process of filing, retrieving, and re-filing invoices.  With document imaging, AP, finance, audit, and other staff can view invoices without leaving their desk.  Integration with ERP systems allows for invoices to be viewed while reviewing AP or GL records.

Document Imaging is not only for invoices.  Statements can be scanned to facilitate statement review and provide statement history.  W-9 forms can be scanned and linked to vendor records to allowing for easy retrieval during an audit.  Vendor request forms and vendor correspondence can be scanned to provide a more complete history of a vendor relationship.

Increased visibility of unentered invoices allows for better workload management as the number of invoices waiting can be determined at any time.  Invoices pending entry will be entered first-in, first-out, rather than today's stack of invoices being put on top of yesterday's stack.

There are many solutions available for document imaging with a significant range of features, functions, and pricing.   Often document imaging solutions will offer other technologies such as workflow and OCR.  The long-term objectives and needs of the organization should be a factor as well as these technologies when making a decision about the best solution for your organization.

Imaging deployment and business process redesign

So your organization has purchased imaging software – what’s next?  Deploying and configuring the software, developing new processes, documenting procedures, training end users and, most importantly, establishing an action plan. RPI has worked through multiple successful imaging implementations. We leverage that experience to help you overcome organizational obstacles to change and ensure a seamless and successful implementation.  RPI helps clients review and streamline existing business process by leveraging years of business redesign experience and a strong understanding of the capabilities of imaging software.